Policies and Procedures for On-Site and Remote-Live Classes

Onsite Courses

Attendance

Students in onsite courses are expected to attend classes in person.
Students may miss up to one class session of a course without loss of attendance and participation points (if applicable) for the following reasons:
- If they are displaying symptoms of any illness or are within five days of a positive COVID test.
- If they inform the instructor of their intent to miss class for any reason at least 48 hours before class.
Beyond the one allowed absence, faculty have full discretion over attendance and participation policies, subject to any disability accommodations that have been requested through Student Disability Services (SDS).
NOTE: The exception immediately above does not apply to classes containing an in-class exam, quiz, or major deliverable. Students are expected to attend those classes in-person, unless a disability related accommodation has been requested through SDS.
Students who anticipate or have difficulty complying with these rules should discuss any concerns with their advisor and may apply for a Leave of Absence.

University closures

When the university closes (e.g., for inclement weather), onsite class sessions automatically convert to remote-live class sessions (except in extenuating circumstances), in which case the remote-live policies below apply

Recording

Instructors may record videos or images of their classes since student(s) attending passively online are requested but not required to turn their cameras on
Students with approved accommodations to audio- or video-record classes may also make recordings. Otherwise, students are not allowed to audio- or video-record classes, and infractions may be considered violations of the student conduct code

Student behavior

All behaviors and communications in class sessions, breakout sessions, and other class-related interactions must be professional, civil, and compliant with Carey student policies, as judged by the instructor
No behaviors or communications in class sessions, breakout sessions, or other class-related interactions may distract from the learning environment, as judged by the instructor
Infractions of these policies may be considered violations of the student conduct code

Class participation

Each instructor will set their own rules regarding how to participate and what constitutes participation
Failure to comply with the attendance policies above will result in a reduced participation grade (if applicable), as determined by the instructor

Office hours

In accordance with standard policy, at least 2 hours of office hours will be provided per week
All office hours may be provided online at the instructor’s discretion

Health and safety

Students must be in full compliance with all current university and government health and safety protocols for the duration of the course

Remote-Live Courses

Camera use, recording, and attendance

All students must keep their cameras on except for breaks and brief interludes, unless they receive a documented exception from the instructor
Instructors and students are prohibited from recording any videos or images of classes because camera use is required; infractions of this policy by students may be considered violations of the student conduct code
However, individual instructors may choose to record videos or images of their classes by explicitly informing students that they can turn their cameras off, in accordance with the Guidelines for Recording with Zoom
Additionally, instructors (only) are allowed to make audio-only recordings of classes or portions thereof, regardless of student camera use, to aid students with accessibility, connectivity, or other issues; access to audio recordings will be made available to students via the Guidelines for Recording with Zoom
Students with approved accommodations to audio-record classes may also make audio-only recordings

Attendance

Students in remote-live courses are expected to attend each class synchronously.
Students may miss up to one class session of a course without loss of attendance and participation points (if applicable) for the following reasons:
- If they are too ill to attend or
- If they inform the instructor of their intent to miss class for any reason at least 48 hours before class.
Beyond the one allowed absence, faculty have full discretion over attendance and participation policies, subject to any disability accommodations that have been requested through Student Disability Services (SDS).
NOTE: The exception immediately above does not apply to classes containing an in-class exam, quiz, or major deliverable. Students are expected to attend those classes in-person, unless a disability related accommodation has been requested through SDS.
Students who anticipate or have difficulty complying with these rules should discuss any concerns with their advisor and may apply for a Leave of Absence.

University closures

When the university closes (e.g., for inclement weather), remote-live class sessions still occur, except in extenuating circumstances

Zoom and technology

Students must use the most recent version of Zoom
Audio and video settings must be configured so that all students can be seen and heard without distractions or adjustments to any settings
Students’ bandwidth/internet connection should facilitate seamless and consistent class participation
Automatic captions should be enabled unless a higher level of accommodation such as CART has been requested

Student behavior

All behaviors, communications, and Zoom backgrounds/features (e.g., emojis) in class sessions, breakout sessions, and other class-related interactions must be professional, civil, and compliant with Carey student policies, as judged by the instructor
No behaviors, communications, or Zoom backgrounds/features (e.g., emojis) in class sessions, breakout sessions, or other class-related interactions may distract from the learning environment, as judged by the instructor
Infractions of these policies may be considered violations of the student conduct code

Class participation

Each instructor will set their own rules regarding how to participate, what constitutes participation, and how the chat box may be used during class
Failure to comply with the attendance or camera use policies above will result in a reduced participation grade (if applicable), as determined by the instructor

Office hours

In accordance with standard policy, at least 2 hours of office hours will be provided per week
All office hours will be provided online

Time zones

Class and co-curricular hours are early morning to late evening U.S. ET
Thus, students in other time zones may have to participate in classes and other student activities at unusual times

Test-taking

Students take tests and quizzes synchronously, with cameras on (and ideally with the use of RPNow software or a lockdown browser). The instructor may ask students to show their full work area at any time during the test. Thus, students should not use background images when taking tests and quizzes

Co-Curricular Programs

Attendance

Each office will determine which co-curricular programs to offer in a remote-only format
Event Planning and Space Management will determine the maximum number of participants allowed in a particular onsite space
Camera use and recording
- All students (remote and in-person) should keep their cameras on except for breaks and brief interludes, unless they have a documented exception
- Staff who are leading co-curricular programs may choose to record videos or images of their programs by explicitly informing students that they can turn their cameras off, in accordance with the Guidelines for Recording with Zoom
- For any questions related to accommodations, please contact Student Disability Services at Carey.Disability@jhu.edu

Student behavior

All behaviors, communications, and Zoom backgrounds/features (e.g., emojis) in co- curricular interactions must be professional, civil, and compliant with Carey student policies, as judged by the staff leading the program
No behaviors, communications, or Zoom backgrounds/features (e.g., emojis) in co- curricular sessions should distract from the learning environment, as judged by the staff leading the program
Remote and in-person students expect and are expected to be treated the same
Infractions of these policies may be considered violations of the student conduct code
Health and Safety
- In-person students must be in full compliance with all current university and government health and safety protocols for the duration of their time on campus