This guide is designed to provide information and assistance in hiring teaching and research assistants, and student workers.

Your understanding of the employment process and preparation for it can facilitate a successful hiring selection. Following the structure described in this guide will enable you to fill student positions in an effective, efficient and legal manner. The procedures addressed in this guide will help you make the best choices and decisions for you and your student worker.

Finding a Student Worker

  • Do you need to hire a Teaching Assistant? Click here.
  • Do you need to hire a Research Assistant? Click here.
  • Do you need a student worker for your department? Click here.

Click here for a guide on hiring Teaching Assistants, Research Assistants, and student workers.

Equal Employment Opportunity Policy

The Johns Hopkins University maintains an Equal Employment Opportunity policy to ensure that all personnel action are administered without regard to race, color, religion, sex, age, national or ethnic origin, handicap, veteran status, or any other personal factors that are irrelevant to the position involved. As an Equal Employment Employer, the University complies with all federal, state, and local laws enforcing non-discrimination in employment programs. The University implements Affirmative Action programs for minorities, women, handicapped persons and veterans.

Human Resources Notification

For all new hires who have not worked for Carey before, the HR office must be notified at least  7 business days in advance of a student starting work in order for all the employment paperwork to be completed. If the student has already worked at Carey before, the HR office must be notified at least 4 business days in advance of a student working in order for all paperwork to be completed. It is important for you to know that no paycheck will be issued without proper and timely completion of the Form I-9.

After HR has met with the student and paperwork is completed, HR will notify you when the student can begin working.

Notify Carey HR and Beth Lemkelde in payroll at careyhr@jhu.edu & carey.payroll@jhu.edu when student is done working for semester. If you would like student worker to continue, please notify HR and payroll no later than December 20th for fall semester and May 20th for spring semester to keep them active. If we don't hear by those deadlines, payroll will remove the student worker from Harvest and stop tracking hours.

The Role of Human Resources Staff

The human resources office at Carey is responsible for meeting with the student once they have been hired to complete employment paperwork prior to the start date. For all new hires who have not worked for Carey before, the HR office must be notified at least 7 business days in advance of a student starting work in order for all the employment paperwork to be completed. If the student has already worked at Carey before, the HR office must be notified at least 4 business days in advance of a student working in order for all paperwork to be completed. Please contact the HR office at careyhr@jhu.edu. After HR has met with the student and paperwork is completed, HR will notify you when the student can begin working.